‍Present:

Angus Toulouse
Anna Marie Abitong
Arnelda Bennett
Lawrence Solomon
McKenzie Toulouse
Michael Abitong
Nelson Toulouse
Nicole Eshkakogan
Paul Eshkakogan
Rhonda Stoneypoint

Staff:

Andrea Hajt-Jacobs, Assistant Director – Council Secretariat (virtual)
Claudette Jones, Acting Director of Education
Darla Boston, Administrative Assistant – Political Office
Juanita Skrubis, Director of Family & Community Support Services
Meggan McCracken, Acting Director of Finance (virtual)
Natalie Spencer, HR Manager (virtual) Ross Assinewe, Director of Planning & Infrastructure
Samantha Keysis, Director of Lands, Resources, & Environment
Sean Cassidy, Director of IT and Communications
Shelley Watt-Proulx, Director of Mental Health & Addictions Susan Deschamps, Director of Long Term Care (virtual)
Wade Owl, Political Office Coordinator

Regrets:

Leroy Bennett Sheldon Toulouse

Opening Prayer by Nelson Toulouse

Meeting called to order @ 5:46 PM.

Opening Remarks

Motion 2023/05 #01

Sagamok Chief & Council motion to accept the agenda as presented and amended. Moved by: Nelson Toulouse Seconded by: McKenzie Toulouse A/O: 0 Discussion: Added Language Conference – Day 3 and Lateral Violence Training – Leadership, to the agenda. OCL Board meeting to be clarified and arranged via a virtual call, unless the resolution is all that is required. CARRIED

Motion 2023/05 #02

Sagamok Chief & Council motion to accept the minutes as presented and amended. Moved by: Nicole Eshkakogan Seconded by: Rhonda Stoneypoint A/O: 0 Discussion: Request that minutes be available within a shorter timeframe and include a task list that goes out to aid in tracking follow-up. Acknowledge receipt of submitted items for agenda purposes. Speak with ZEI about minute taking process. CARRIED

Correspondence

Blanche Restoule submitted a request for a water connection at 1634 Sagamok Road. A well was installed at the home last year, but her request shows a need for direct water line access. Ross Assinewe will ensure the site is visited by staff to assess the needs.

Communications Strategy Presentation – Sean Cassidy

A communication strategy was brought forward to C&C last year, and feedback provided was that it was not Sagamok specific enough. To ensure it met Council standards, a Communications Strategy Group was formed last May. The new scope of the Plan focuses on the external communications, based on community consultations done in Summer 2022. Those consultations identified gaps in Communications skillset that were partially remedied with the merger of the IT Department. Of note are two key demographics that demonstrate the Plan’s ability to use targeted approaches to maximize the reach to different audiences based on how they best receive information. The Elder demographic prefer tactile, in-person, and easy to digest materials with pictures, whereas the Youth demographic prefer quick, digital, video based delivery through social media apps. A ticketing system has also been implemented to create a better workflow for IT and Communication requests. By providing a standardized workflow, requests can be received, delivered upon, and resolved in a consistent and timely fashion. This will allow for measurable metrics to be brought forward for review. Last, the website will be promoted as the central platform that information will flow out to various channels, such as print media, social media, and digital signage.

There are further objectives included that will be achieved as the Communications Strategy is adopted throughout the organization, such as a Social Media Literacy course for staff, routine communication templates, and how best to interface between the departments and Communications for best results.

Lands, Resources, & Environment

Motion 2023/05 #03

Sagamok Chief & Council motion to accept the recommendations outlined regarding the Bingo Hall Site Location. Moved by: Nicole Eshkakogan Seconded by: McKenzie Toulouse A/O: 0 Discussion: A member had an allotment on the proposed bingo hall site; they met with Project Technologist Joe Trudeau to see a Rent-to-Own lot on Maple Ridge and was agreeable to taking the new lot. No issues with using proposed lot for bingo hall. CARRIED

Briefing note regarding proposed Greenhouse site deferred until further specifics are made available.

OCL Trucking Matter

Motion 2023/05 #04

Sagamok Chief & Council motion to accept BCR 2023-05-03 RBC Credit Agreement – OCL Trucking. Moved by: Anna Marie Abitong Seconded by: Nelson Toulouse A/O: 0 Discussion: As there was no quorum available for the OCL Board, a meeting will need to be scheduled to approve the loan from the OCL end. CARRIED

Council Date Selection

Tuesday, May 30th at 9:30 AM is selected for the RHW Trust Discussion & Koognaasewin Reimagining.

Council will make a presence at the APS Grand Opening on May 19th, and will work around the Elections Working Group meeting scheduled for the same date.

Tuesday, June 27th, 2023 is selected for a day meeting to undergo Lateral Violence Training for leadership.

In-Camera Session

Motion 2023/05 #05

Sagamok Chief & Council motion to move in-camera. Moved by: Arnelda Bennett Seconded by: Nelson Toulouse A/O: 0 Discussion: CARRIED

Motion 2023/05 #06

Sagamok Chief & Council motion to approve BCR 2023-05-02 J.M. Prohibition of Access. Moved by: McKenzie Toulouse Seconded by: Paul Eshkakogan A/O: 0 Discussion: CARRIED

Motion 2023/05 #07

Sagamok Chief & Council motion to approve BCR 2023-05-01 F.M. Prohibition of Access. Moved by: Nelson Toulouse Seconded by: Arnelda Bennett A/O: 0 Discussion: CARRIED

Motion 2023/05 #08

Sagamok Chief & Council motion to move out-of-camera and adjourn the meeting. Moved by: Paul Eshkakogan Seconded by: McKenzie Toulouse A/O: 0 Discussion: CARRIED

Closing Prayer by Nelson Toulouse

Meeting adjourned at 8:07 PM.

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